Assets is where you track the physical things your business owns — trucks, trailers, generators, mowers, tools, and similar equipment — separately from your rental inventory totals. Each asset has its own profile for basic identity details, status, photos, maintenance, reminders, and mileage.
Accessing Assets
Admins and managers open Assets from the sidebar. The default list shows active assets first, and you can include inactive assets when you need to review older history.
Asset profiles
Asset records can store:
- Name
- Type
- Make and model
- Serial number
- Status
- Purchase date
- Active/inactive state
- Crew assignment when crews are available
- Notes
- Photo
Photos
Each asset can have a hero photo. Use it for a quick visual reference, a serial tag, or documentation of wear and damage. Accepted uploads are PNG, JPG, and WebP, up to 8 MB.
Maintenance
Open an asset to see its maintenance log. You can add an entry with:
- Performed date
- Type
- Description
- Cost
- Hours or meter reading when relevant
- Next due date
Maintenance entries keep service history in one place and update the asset's last and next maintenance dates.
Reminders
Assets also support reminders. A reminder can be one-time or recurring, and can be delivered to the dashboard, by email, or by push when those channels are enabled.
Mileage
Vehicle-like assets can show a mileage panel with trip history and totals. This is separate from general maintenance history and only appears when the asset looks like a vehicle.
Gotchas
- Deactivating an asset hides it from the default list but keeps its history.
- Use the photo field for documentation, not as proof of insurance.
- Mileage only appears for vehicle-style assets.
- Financial details are owner-granted: purchase price, loan data, and depreciation stay hidden until the owner turns them on.
- Maintenance and reminder deletions are permanent.