Welcome to the Apex Rental Pro wiki. Use this index to find documentation for any feature in the platform. Each article covers what the feature does and important gotchas to be aware of.
Apex Rental Pro supports two industry profiles — Rental (tent, party, and equipment rental businesses) and Lawn Care (recurring service and landscape maintenance). Most features work across both. Lawn-care-specific screens are called out below.
Every Apex Rental Pro account includes every feature — inventory, calendar and events,
quotes, invoicing, contracts, layouts, email workflows, print sheets, employee tools,
payroll summaries, the lawn care module, and the mobile app. There are no tiers to
compare and nothing held back for an upsell.
Free trials include everything too, for the full length of the trial.
- Calendar & Events — Creating, editing, and managing rental events on the calendar
- CalOps Side Panel — Live ops snapshot, delivery/pickup timeline, context-aware actions
- Inventory Management — Tracking your equipment, quantities, and pricing
- Availability — Checking real-time equipment availability for any date range
- Quotes — Pricing catalog, quote builder, booking workflow, emailing quotes
- Invoicing — Invoice PDFs, emailing invoices, deposit tracking on invoices, layout attachments
- Packages — Pre-built bundles of quote items at a fixed price
- Deposits and Pickup Tracking — Recording deposit payments and post-event equipment pickup
- Overbooking Alerts — Dashboard and email alerts when future events exceed your inventory
- Build Kits — Composite items built from smaller component pieces (e.g., tent frames)
- Item Mapping — Translating free-text descriptions into tracked inventory items
- Contracts — Electronic rental agreements with customer e-signature support
- Email Features — All outgoing email capabilities (quotes, invoices, contracts, pay stubs, broadcasts)
- Print Sheets — Printable loading lists, delivery manifests, and crew sheets
- Customers — Customer directory built from your events and quotes
- Website Leads & Quote Responses — Capturing form submissions and customer email responses
¶ Assets, Maintenance & Financing
- Lawn Care — Properties, crews, routes, service schedules, and customer portals (Lawn-care profile only)
- Mobile App — iPhone and Android companion app for admins and crew members
- Logging In — Signing in on web and mobile
- Settings — Business info, email, tax rates, contract terms, and more
- Onboarding — First-time account setup wizard
- Notes — Private per-user notepad
- Favorites — Bookmarking frequently accessed sections
- Password Reset — Self-service and admin-initiated password resets
- Feedback — Submitting feature requests and bug reports