Time Clock

For Employees

Clocking In

1. Log in to the Employee Dashboard.
2. Click the Clock In button.
3. If your browser returns location data, the system records it with the punch.
4. You're now on the clock. The dashboard shows your active session and today's hours.

Clocking Out

1. Click the Clock Out button.
2. Optionally add Notes about your shift, such as setup or teardown details.
3. If your browser returns location data, it is saved with the clock-out too.
4. Your shift is complete.

Viewing Your Time Entries

The Employee Dashboard shows:

• Your current clock status
• A running session timer while you're clocked in
• Today's time entries with clock-in time, clock-out time, notes, and total hours
• A pay-stub history section when your pay schedule is configured

For Admins

Viewing Time Entries

Open Timesheets from the admin dashboard to review time entries for any employee in a date range.

The Timesheets view includes:

• A date range filter
• An employee filter
• A dashboard summary of hours and pay by employee
• A list of time entries with clock-in, clock-out, hours, pay, and GPS links when available

Adding Manual Entries

Admins can add time entries for employees who forgot to clock in or clock out:

1. Click Add Entry.
2. Select the Employee.
3. Set the Clock In and Clock Out times.
4. Add optional Notes.
5. Click Save.

Editing or Deleting Entries

Admins can open any entry and update the clock-in time, clock-out time, or notes.

1. Click Edit on a time entry.
2. Make the correction.
3. Click Save.

If an entry is wrong, admins can also delete it from the edit dialog.

Emailing Pay Stubs

From the pay-stub modal, admins can email an individual employee or send pay stubs to all active employees with email addresses.

• Individual: send one employee's pay stub
• All Employees: send every available pay stub for the selected period

Pay stub emails include the employee's hours, wage rate, and calculated pay for the period.

Gotchas

• GPS is optional and browser-dependent: GPS coordinates are only recorded if the employee's browser supports geolocation and the employee grants permission. If GPS is unavailable, the time entry is still recorded without location data.
• Employees can only see their own entries: Non-admin employees can only view their own time entries. They cannot see other employees' time or payroll summaries.
• Open entries (no clock-out): If an employee forgets to clock out, their entry remains open until an admin closes it. Open entries still appear on the employee dashboard, but they won't show a completed hours total until clock-out is saved.
• Hourly wage must be set: Payroll calculations use the hourly wage from each employee's profile. If an employee's hourly wage is $0 (the default), their calculated pay will be $0 even if they have hours.
• Time entries use the business timezone: Timesheet filters and pay calculations follow the business timezone, which is set server-side.
• Pay stub email requires email delivery: Emailing pay stubs requires email delivery to be configured. Without this, you can still view the payroll summary — you just can't email it.
• Editing punches permission: The can_edit_punches permission exists, but the Timesheets page itself is admin-only. Grant it only to staff who need punch edits through that workflow.