Subscription Tier: Starter, Pro
Apex Rental Pro ships with a dedicated Lawn Care business profile designed for recurring service operators — mowing routes, fertilizer programs, landscape maintenance, snow removal, property clean-ups. When you set your business profile to Lawn Care during onboarding, the app rearranges itself: the Calendar is tuned for weekly routes, customers become Properties, and a whole new set of screens appears (Crews, Routes, Service Schedules, Property Portal).
This guide covers the lawn-care-specific pieces. Core features like Invoicing, Quotes, Employees, and Analytics work the same way as in the rental profile — see their dedicated guides.
You choose your profile during onboarding. If you already have an account and want to switch:
The sidebar rebuilds with lawn-care screens. Your existing customers, quotes, and events are preserved.
In the lawn-care profile, each customer can have one or more properties (physical service addresses). That means one customer — say, a commercial owner with three buildings — shows up once in your directory but has three properties on your routes.
A crew is a team that goes out together in one truck. Each crew has:
Create crews under the Crews sidebar link. Each property is tagged to a primary crew so it shows up on that crew's route automatically.
Routes is the lawn-care version of the Calendar. Instead of one-off events, you see week-by-week service stops grouped by crew and day.
For each day a crew is scheduled, the route view shows:
Crew members see only their own day on the mobile app, with a tap-through map link for each property.
Drag property stops up or down to change the visit order. The drive-time estimates update as you drag. Once you're happy, click Save Order — future weeks will follow the new order until you change it again.
Need to skip a week (holiday, weather, customer request)?
The customer's service history reflects the skip, and routing recomputes so you don't accidentally bill them for a visit that didn't happen.
Each property has a Service Schedule that automates the route. Common patterns:
Set it once under the property's Schedule tab and routes populate automatically from then on. Adjust anytime — changes apply going forward only.
Two common ways to price lawn-care work:
Charge a flat amount per completed visit. Invoices can be generated:
Sell the customer an annual "program" (e.g., "8 mow visits + 4 fertilizer rounds + 2 clean-ups for $X"), bill monthly, and let the route view track which services have been delivered so far against the contracted total.
Set the pricing model on each property under Pricing.
Requires: Pro plan
Each property can have a customer-facing portal at a private, tokenized link. From the portal, your customer can:
Portal requests (e.g., "can you skip next week, my kids' birthday party is in the yard") appear on your dashboard as an alert for you to approve or reschedule.
Crews carry equipment: mowers, blowers, trimmers, sprayers. Track each piece in Assets & Maintenance and assign it to a crew so you always know which truck has which mower. Maintenance reminders on crew equipment show up on the dashboard so a broken trimmer doesn't ruin a morning route.
The mobile app is built to live on a phone mounted in a truck. Crew leaders see:
See Mobile App for setup.